How To Create and Utilize Teams/Groups With Your Calendar?

Creating a team in your system is one way you can organize users and conveniently manage a collective calendar. Team Calendars are often useful when you have multiple users that operate within the same appointment type. There are many use cases for Team Calendars. Follow these steps to learn how to create new teams which will also set up a unique calendar group.

1. How Set up a Group/Team?

• Navigate to Settings>Calendars > +Add Group to create a new group/team.
• This will open the Team Setup Menu.
• Beneath ‘Team Info", select a name for the team and choose which users will be included as a part of this new team.
• Toggle on or off the option to “Apply selection change of team members to the existing calendars which got linked to this team.”
• Beneath “Calendar Team Configuration” provide a name and description for the team.
• Create a unique slug for the URL associated with these Team Calendars.
• Toggle on or off the option to “Assign contacts to their respective calendar team members each time an appointment is booked.” When ON, contacts will be automatically assigned to their respective team member whenever they book an appointment.
• Click Save.
• When your team has been set up, you will be directed back to the teams tab and will be able see your newly created team.

NOTE: Check out our other tutorials for in-depth guides on setting up a calendar if you need help with the configuration and settings.

2. Accessing the Team Calendar

• Steer to your Calendars and you’ll see the team calendar section directly linked to the team you just made.

NOTE: The calendar can only be updated by individuals who have been assigned to the team. You must be a user assigned to the team in order to manually arrange an appointment in a team calendar. (Settings allows you to control this.)